Step 1: Verify your PO Number

Verify that your PO number is correct. Pubeasy will auto-generate sequential PO numbers or you can set your own. PO numbers must be alphanumeric. They cannot include spaces or special characters.

Step 2: Confirm you've met the vendor minimum

Your order total at retail (list price) is listed at the bottom of the order. If the supplier supports Personal Price, then your invoice (net) total will also be listed. Each supplier sets their own minimums and those minimums can even vary from account to account, so Pubeasy does not display a supplier's minimum order requirements. We recommend creating a simple cheat-sheet with this info for each of your suppliers.

If you are unsure of your minimum, please contact a supplier sales or customer service rep before placing your order. Orders that don't meet a supplier's minimum may be disregarded completely or ship with freight charges and/or a reduced discount.

Step 3: Double-check Availability and Backorder Options

• Availability: Availability may have changed since the time you placed the item in your cart. Keep in mind that availability may affect whether your order ships for suppliers that have shipping minimums.
• Allow Part Supply: If you've ordered 3 copies but the supplier only has 1 copy in stock, check here if you want them to ship as much as they have. If you need all or nothing, then uncheck the box. (If this option is not enabled for one of your suppliers, contact us and we can enable it for you.)
• Allow Back Order: If the supplier is out of stock but you want the item to back order, check this box. The amount of time the item will stay on backorder is based on your particular settings with the supplier. If you have any questions, double-check this with the supplier. If you'd like the item to cancel if it can't be supplied immediately, then please uncheck this box. It's a good idea to confirm this setting no matter the availability status displayed. The supplier's order system may show one lone copy left, but if the warehouse staff can't find the item, then your order will not be fulfilled no matter the promised availability. If this option is not enabled for one of your suppliers, contact us and we can enable it for you.)

Step 4: Confirm Other Settings

• Retailer Line Ref: This is an optional field that some retailers use to indicate customer special orders or other internal information.
• Promotional Code: One of the benefits of ordering direct from suppliers is the additional discount they offer via promotions. For US retailers, the ABA documents ongoing supplier promotions on the home page of their Book Buyer's Handbook, and NAIBA also collates this information and members of any US regional association can apply to receive their weekly email of current promotions here. Double-check that any code you entered is correct, that it is allowed for use with electronic ordering, and that there are no extra spaces before or after it.

Step 5: Save Your Changes

We recommend saving anytime you make a change. We know how easily and often retailers get interrupted.

Step 6: Send Your Order

After you click the Send Order button, your order will be placed with the supplier and will show up on the My Recent Orders tab on your Home Page. Pubeasy does not send order confirmation emails. Please use the Order Status tool to check status.